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Guidelines for AWC Fundraising Activities and Philanthropic Contributions

1. Criteria
     a. Projects that meet some or all of the following criteria will be considered:
         · Eradication of extreme poverty and hunger
         · Guaranteeing all children access to primary school education
         · Promotion of women and gender equality
         · Prevention of cruelty to children
         · Reduction of child mortality
         · Improvement or preventative health care for mothers
         · Fighting HIV/AIDS and other epidemics
         · Sustainable environmental preservation
         · Scientific, educational, economic and cultural development projects with direct            benefits to women and children
         · Establishment of a partnership between AWC and other locations or            organizations for philanthropic purposes.

     b. Additional criteria may be considered when the Philanthropy and Executive          Committees determine that significant events warrant such consideration.

2. Funds designated for philanthropic contributions, including earnings from an AWC fundraising activity, must be spent for the stated purpose of the selected philanthropic project or projects.

3. Any club member seeking AWC sponsorship for a fundraising event or philanthropic activity, or who wishes to coordinate a club activity which relates to philanthropic contributions or fundraising, must present their ideas (see #4 below) to the PC. The PC will evaluate the criteria of the planned event or activity, confirm a date, and help with support, with approval of the EC.

4. Although not required, it is preferred that applicants for AWC philanthropic funds submit a completed application form to the PC for formal consideration. <create link> Members are encouraged to contact the PC chair or a PC member to discuss their ideas prior to submitting an application. In recognition that time or other circumstances may preclude the possibility of submitting an application or proposal in writing, members should not hesitate to contact the PC regarding requests for fundraising activities or philanthropic projects.

5. The PC will make recommendations to the EC for philanthropic funding. These reports shall be submitted in written form and will include an explanation of the project, a description of the function, scope and projected achievements of the organization and project to be funded.

6. The EC will make the final determination of the recipients for all philanthropic funds distribution.

7. The PC will submit a year-end summary of ACW philanthropic activities to the EC. This report will be published in the May issue of the Round Robin.

8. Recipients of AWC funding for philanthropic purposes may be required to submit a final report regarding the project's outcome and distribution of funds.


Existing Philanthropic Programs

I. Disbursal of Surplus Treasury Funds
The EC may allocate any surplus AWC treasury funds for philanthropic projects at each fiscal year end. Surplus treasury funds are cash assets above a 150% annual operating budget reserve.
     A. The PC with the Club Treasurer shall recommend to the EC the appropriate           amount for distribution each year.
     B. Members of AWC may submit proposals to the PC for surplus treasury funds           on an on-going basis.
     C. The PC will evaluate all proposals to ensure that they meet the basic AWC           philanthropy criteria.
     D. The PC shall recommend to the EC the recipient(s) of surplus treasury funds           after application review.
     E. The EC will make the final decision regarding to which organizations or projects           the surplus funds shall be awarded.
     F. Recipients of surplus treasury funds must submit a report to the PC regarding           the project's outcome and distribution of funds.

II. Have a Heart Luncheon
     A. Members of AWC may submit proposals to the PC for the February "Have a           Heart Luncheon" on an on-going basis.
     B. The PC will evaluate all proposals to ensure that they meet the basic criteria           and guidelines for AWC fundraising.
     C. The PC will then recommend to the EC, one or more charities, organizations or           projects to be designated as the "Have a Heart" fundraising event recipient.
     D. The EC will make the final decision regarding to which organization(s) or           project(s) the luncheon proceeds shall be awarded.

III. FAWCO Foundation Grants
     A. Members of the AWC may submit proposals for the FAWCO Grant to the AWC           FAWCO representative no later than October 15th.
     B. The PC will evaluate all proposals to ensure that they meet the basic criteria for           AWC and FAWCO fundraising.
     C. The PC will then recommend to the Executive Committee which project to           designate as the AWC-sponsored project for the FAWCO Grant.
     D. The EC will make the final decision as to which project will be submitted for the           FAWCO Grant.

IV. AWC Travel Scholarship Foundation
The PC will assist the Foundation with fundraising, coordination and administration of the AWC Travel Scholarship program.